View an Export Report for a Volume
Exports > Selected Export Stream > Selected Volume > Reports tab
Users in a role with the required permissions can select a Volume for an Export Stream and then use the Reports tab to view and/or download the Export Report for the Volume.
The Export Report for a given Export Volume provides key information about the files subject to Export (document counts based on category). The contents of the report depend on whether the volume is Staged or Exported, as follows:
- For a Staged Export Volume, the Reports tab displays a Load File Report and a Pre-Production Report.
- For an Exported Volume that includes files other than one or more Load Files, the Reports tab displays a Load File Report, a Pre-Production Report, and a populated Production Report.
- For an Exported Volume that includes one or more Load Files only (that is, no files other than the selected Load Files), the Reports tab displays the Load File Report, the Pre-Production Report, and an empty Production Report with the label No Data to Display.
In the Load File Report, Pre-Production Report, and Production Report, fields that report negative values display their counts in red.
Some settings and options discussed here may not be available for review-integrated Projects; for more information, see Set Up an Export.
Reports Tab Toolbar
The Reports tab toolbar provides the following:
Load File Report
The Load File Report displays the following from the context of the appropriate Load File content (the manifest):
- Documents Considered — The number of files that were considered for Export (for example, because of Tagging criteria). Note that this count does not include any Directories; Directories are not considered for Export.
- Previously Processed Documents — This count applies when there are multiple Volumes of an Export Stream, to report the number of files that have already been exported in a previous Volume if they still meet the Export criteria. This value is shown as a negative number for clarity. For example, if 108673 documents were exported in VOL0001, and the VOL0002 Export added 1 Tagged document (to make 108674 Documents Considered for Export), this field reports the value -108673, and the Total reports a value of 1 for the total number of documents exported.
- Family Documents Added — The number of files that were added because they are part of a family (MAG). For example, for each attachment exported, the email that contained the attachment is exported, as is all other attachments associated with that message.
- Threaded Documents Added — The number of files that were added because they are part of an email thread. For example, for each email or attachment being exported, the associated thread and all contained attachments are exported.
- Container References Added — The number of files for which container references (such as a PST) were added.
- Email Attachments Removed — The number of email attachments that were removed. This value is shown as a negative number for clarity.
- OLE Attachments Removed — The number of embedded OLE attachments that were removed. This value is shown as a negative number for clarity.
- Archive Attachments Removed — The number of attached archives (File Archive types, Disk Image types, Message Archives, or Compressed types) that were removed, and were part of a MAG or DAG with the docclass of Message_Attachment, Message_OLE_Attachment, or EDoc_OLE_Attachment. This value is shown as a negative number for clarity.
- Duplicates Removed — The number of duplicate files that were removed (removed from Export and from the Load File). This value is shown as a negative number for clarity. When duplicates are removed from the Load File as well as the Production, the count of the removed duplicates appears only in the Load File Report.
- Total — The total number of files from the categories Documents Considered, Added from Family, Added from Thread, and Container References Added, minus the previously processed documents and the total number of files from the Duplicates Removed, Email Attachments Removed, and OLE Attachments Removed categories.
Pre-Production Report
When a staged Export Volume includes the Export of more than load files, the Pre-Production Report displays the following from the context of the files subject to Export:
Staged
- Documents Considered — This is the total number of files from the Load File Total (that is, the total number of files that appear in the appropriate Load File).
- Duplicates Suppressed — The number of duplicate files that are referenced in the Load File but are removed for Export Production. This field has the appropriate value when the Load File retains the duplicate references but the Production removes the duplicates. This value is shown as a negative number for clarity when applicable.
- Container References — The number of files (for example, PSTs) for which only container references were captured in a Load File (if the option to Include Container References was selected). These files are not part of the Production documents.
- Total to be Produced — The Total number of Documents to be Considered (which matches the Load File total) minus the number of Duplicates Suppressed and the number of manifest-only Container References.
Production Report
When the produced Export Volume includes the Export of more than load files, the Production Report displays the information described below.
You can also see information about export exceptions (failures) on a file-by-file basis by examining the export exceptions.
Natives
This section is included if the Export requested Native files (this is true by default).
- Documents Considered — The number of Native files for which Export was attempted.
- Native Errors (resolvable) — The number of Native Files that were not successfully Exported but can be retried using the Retry Production Errors Only option, based on parsing status. Double-click this line to drill through to a Work Basket task that lets you review each resolvable file and its parsing status and select only those you want to retry.
- Native Errors (unresolvable) — The number of Native Files that were not successfully Exported and cannot be retried, based on parsing status. Double-click this line to drill through to a Work Basket task that allows you to review each unresolvable file and its parsing status.
- Total Produced — The total number of Native files produced (Exported), that is, the number of files for which Export was attempted (Documents Considered) minus both the resolvable and unresolvable failures. (
Text
This section is included if the Export requested Text file versions.
- Documents Considered — The number of Text files for which Export was attempted.
- Text Errors (resolvable) — The number of Text Files that were not successfully Exported but can be retried using the Retry Production Errors Only option, based on parsing status, Double-click this line to drill through to a Work Basket task that allows you to review each resolvable file and its parsing status and select only those you want to retry.
- Text Errors (unresolvable) — The number of Text Files that were not successfully Exported and cannot be retried, based on parsing status, Double-click this line to drill through to a Work Basket task that allows you to review each unesolvable file and its parsing status.
- Total Produced — The total number of Text files produced (Exported), that is, the number of files for which Export was attempted (Documents Considered) minus both the resolvable and unresolvable failures. (
This section is included if the Export requested PDF file versions.
- Documents Considered — The number of PDF files for which Export was attempted.
- PDF Errors (resolvable) — The number of PDF Files that were not successfully Exported but can be retried using the Retry Production Errors Only option, based on parsing status, Double-click this line to drill through to a Work Basket task that allows you to review each resolvable file and its parsing status, and select only those you want to retry.
- PDF Errors (unresolvable) — The number of PDF Files that were not successfully Exported and cannot be retried, based on parsing status, Double-click this line to drill through to a Work Basket task that allows you to review each unresolvable file and its parsing status.
- Total Produced — The total number of PDF files produced (Exported), that is, the number of files for which Export was attempted (Documents Considered) minus both the resolvable and unresolvable failures. (
Virus
This section is included as long as the system has virus detection software installed and the Export includes Native files.
Documents Quarantinedis the number of Native files that were quarantined because they contain viruses.
